The legal framework of eSignatures in Canada is governed primarily by federal and provincial legislation, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and Uniform Electronic Commerce Act (UECA) in various provinces. These laws recognize electronic signatures as legally binding, provided they meet certain criteria, such as the intent to sign and consent of all parties involved.

Understanding E-Signature Laws in Canada

The legal framework for eSignatures in Canada is governed by federal and provincial/territorial laws, ensuring their validity and enforceability. At the federal level, the Personal Information Protection and Electronic Documents Act (PIPEDA) outlines the rules for using electronic signatures in federal matters or inter-provincial commerce. PIPEDA, alongside the Electronic Documents Act (EDA), provides that electronic signatures are legally equivalent to traditional signatures, provided certain conditions are met. PIPEDA applies to private-sector organizations and establishes the legal validity of electronic signatures in business transactions. These conditions include the parties’ consent to use electronic signatures, the ability to verify the signer’s identity and intent, and the technology’s ability to preserve the document’s integrity.

Laws have been enacted at the provincial and territorial levels based on the Uniform Electronic Commerce Act (UECA), which provides a consistent approach to eCommerce and electronic signatures across Canada. While the laws generally align with the UECA, there may be slight variations in specific provisions between provinces and territories. Together, these federal and regional regulations create a cohesive legal structure that supports the use of eSignatures across Canada.

The Impact of PIPEDA on E-Signatures

The Personal Information Protection and Electronic Documents Act (PIPEDA) has significantly impacted the use and regulation of eSignatures in Canada, especially in federal matters and inter-provincial commerce. By establishing clear guidelines on the legality and enforceability of electronic signatures, PIPEDA has facilitated the broader adoption of digital transactions in both business and personal settings.

One of PIPEDA’s primary contributions is ensuring that electronic signatures have the same legal standing as traditional handwritten signatures, provided certain conditions are met. These conditions include obtaining the consent of all parties involved in the transaction, verifying the signer’s identity, and ensuring that the signature technology maintains the integrity of the signed document. This framework helps build trust in electronic processes by safeguarding the authenticity and reliability of eSignatures.

Furthermore, PIPEDA’s provisions support the modernization of document management by allowing businesses and individuals to reduce their reliance on paper-based systems. The ability to execute legally binding agreements electronically has streamlined operations in sectors such as banking, real estate, and government services. As a result, PIPEDA has played a pivotal role in promoting digital transformation across Canada, making electronic signatures a practical and secure tool in the digital economy.

Enforceability of eSignatures

In Canada, electronic signatures (eSignatures) are legally enforceable if they meet specific reliability, consent, and intent criteria. To assess their validity, courts typically consider three key factors:

• Authentication: The identity of the signer must be verifiable. Reliable technology, such as passwords or digital certificates, should confirm that the signature belongs to the individual.
• Intent: The signer must intend to sign the document. The process should leave no ambiguity about their agreement to the document’s terms.
• Integrity: The document’s content must remain unchanged after applying the signature. Security measures like encryption are often used to preserve the document’s authenticity and ensure no alterations occur post-signing.

As long as these factors are satisfied, eSignatures are legally accepted in both commercial and legal transactions across Canada. This legal acceptance is a significant development, particularly as businesses increasingly adopt digital processes, and it plays a crucial role in maintaining legal and contractual security.

Exceptions to E-Signature Validity in Canada

There are some legal documents where eSignatures are not accepted:

• Wills and codicils
• Trust documents
• Powers of attorney
• Certain real estate transactions (varies by province)
• Court documents (in certain circumstances)

Seminal Case Law

The following cases are examples of where Canadian courts have addressed the use of electronic signatures:

Federal

Dursol-Fabrik Otto Durst GmbH & Co. c. Dursol North America Inc. 2006 FC 1115

R. v Find 2001 CarswellOnt 1702, 2001 CarswellOnt 1703, 2001 SCC 32, [2001] 1 SCR 863, [2001] SCJ No. 34, 146 OAC 236, 154 CCC (3d) 97, 199 DLR (4th) 193, 269 NR 149, 42 CR (5th) 1, 49 WCB (2d) 595, 82 CRR (2d) 247, JE 2001-1099, REJB 2001-24178

R v Khelawon [2006] 2 SCR 787, 2006 SCC 57 (CanLII)

R v Nikolovski (1996) 111 CCC (3d), [1996] 3 SCR 1197

Rudder v Microsoft Corp. (1999) 2 CPR (4th) 474, 47 CCLT (2d) 168 (Ont Sup Ct), FSR (1966) 367

Alberta

Leoppky v Meston 2008 ABQB 45 (CanLII)

R v Bulldog 2015 ABCA 251 (CanLII), 326 CCC (3d) 385, [2015] AJ No 813 (QL)

British Columbia

Caravel Management Corp. v Roberts 2014 CarswellBC 2249, 2014 BCSC 1419, [2014] BCWLD 6492, [2014] BCWLD 6586, [2014] BCWLD 6591, [2014] BCWLD 6594, 243 ACWS (3d) 766

Chaed v Telus Communications Co. 2013 Carswell BC 2727, 2013 BCSC 1675, [2013] BCWLD 8841, 234 ACWS (3d) 897

Regina v Blumes 2002 BCPC 0045

R v Eged, 2009 BCPC 180 (CanLII)

R&D Arts Inc. Feld 2013 Carswell BC 3153, 2013 BCSC 1896, [2013] BCWLD 9633, [2013] BCWLD 9767, 235 ACWS (3d) 501

Manitoba

R. v M. 2012 CarswellMan 256, 2012 MBQB 141, [2012] MJ No 174, 101 WCB (2d) 168, 279 Man R (2d) 80, 93 CR (6th) 155

Mutual Fund Dealers Association of Canada

Jade Truman Kaiser Mason, Re 2012 (CanLII) 42180 (CA MFDAC), 2012 (CanLII) 42181 (CA MFDAC)

New Brunswick

Her Majesty the Queen v Dennis James Oland 2015 NBQB 244

Her Majesty the Queen v Dennis James Oland 2015 NBQB 245

Newfoundland and Labrador

R v Penney (2002) 163 CCC (3d) 329

Ontario

1475182 Ontario Inc. o/a Edges Contracting v Ghotbi 2021 ONSC 3477 (CanLII)

Adamo v College of Physicians and Surgeons of Ontario, 2007 CanLII 9873 (ON SCDC)

City of London v Caza 2010 ONSC 1548 (CanLII)

Kanitz v Rogers Cable Inc. (2002) 58 OR (3d) 299 (Sup Ct)

Lev v Serebrennikov 2016 ONSC 2093 (CanLII)

Ontario Workplace Safety and Insurance Appeals Tribunal Decision No. 2877/07R 2008 ONWSIAT 3111 (CanLIl)

R v Amyot (1968) 2 OR 626

R. v Andalib-Goortani 2014 ONSC 4690 (CanLII)

R. v Beauchamp 2008 CarswellOnt 2756, [2008] OJ No 1347, 171 CRR (2d) 358, 58 C.R. (6th) 177, 77 WCB (2d) 177

R v Bell (1982) 35 OR (2d) 164 (CA)

R. v Burke 2013 CarswellOnt 8417, 2013 ONCA 424, [2013] 0J No 2920, 107 WCB (2d) 662, 285 CRR (2d) 6, 298 CCC (3d) 396, 307 0AC 171

R. v Cyr 2012 CarswellOnt 16386, 2012 ONCA 919, [2012] OJ No. 6148, 104 WCB (2d) 1033, 294 CCC (3d) 421, 300 0AC 111

R. v Hamilton 2011 ONCA 399

R v McMullen 1978 CanLIl 2441 (ON SC, 42 CCC (2d) 67,6 CR (3d) 218

R v McMullen 1979 CanLII 1867 (ON CA), 25 OR (2d) 301, 100 DLR (3d) 671, 47 CCC (2d) 499

R. v Peccarich 1995 CarswellOnt 504, [1995] 0J No 2238, 22 OR (3d) 748, 26 WCB (2d) 603

R. v Potts 1982 CarswellOnt 56, [1982] O) No. 3207, 134 DIR (3d) 227, 14 MVR 72, 26 CR (3d) 252, 36 OR (2d) 195, 66 CCC (2d) 219, 7 WCB 236

R. v Ranger 2010 CarswellOnt 8572, 2010 ONCA 759, [2010] OJ No 4840, 91 WCB (2d) 271

R. v Stemberger 2012 CarswellOnt 492, 2012 ONCJ 31, [2012] OJ No 221, 100 WCB (2d) 20, 254 CRR (2d) 1

Temple, Re 2012 CarswellOnt 2817, 2012 ONSC 376, [2012] O.J. No. 856, 109 O.R. (3d) 374, 214 A.C.W.S. (3d) 609, 75 C.B.R. (5th) 312

Toronto Common Elements Condo. Corp. No. 2041 v Toronto Standard Condo. Corp. No. 2051, 2015 ONSC 4245 (CanLII)

Quebec

Rioux v Coulombe 1996 CarswellQue 1226, 19 ETR (2d) 201, JE 97-263, EYB 1996-87749

Saskatchewan

Buckmeyer Estate (Re) 2008 SKQB 260 (CanLII)

General

Leoppky v. Meston, 2008 Carswell, Alta 60 (Alta. Q.B)

Roussel v. Desjardins Sécurité financière, compagnie d’assurance-vie, 2012 QCCQ 3835

Vancouver Canucks Limited Partnership v. Canon Canada Inc., 2015 Carswell BC 854 (B.C. C.A.)

Gryckiewicz v Ironside, 2015 ABQB 284

I.D.H. Diamonds NV v. Embee Diamond Technologies Inc., 2017 Carswell Sask 154 (Sask. Q.B.), affirmed 2017 Carswell, Sask 484 (Sask. C.A.)

Johal v. Nordio, 2017 BCSC 1129

Tabet v. ‎Equityfeed ‎‎Corporation, 2017 QCCS 3303

Lesko v. Solhjell, 2019 BCCRT 941

Regent v. Registrar of Titles, 2022 SKQB 102