First of all, congratulations on expanding your team!
I’m sure you and your new employee are pretty excited to work together. The coolest way to show what an awesome boss you are is to show your appreciation towards your employees. But how do you show a newly added employee that you appreciate them? By sending them a welcome message! That will get employees excited and make them feel like a part of the team. A welcome message can also share essential and helpful information the new employee needs like when they need to show up first, key contacts, and office addresses.
You can send welcome messages through letters, social media posts, and emails. In this blog post, I’ve included 10 new-employee welcome message templates you can simply copy-paste-and-tweak! All you have to do is personalize the message regarding your business and your new employee. There are many ways to write a welcome message, each having a specific purpose. I wrote an example for each language tone and purpose so you can choose the one that best resembles what you have in mind.
10 New Employee Welcome Message Templates
The templates below can be used both for emails and letters. You can copy and paste the templates. If you want, feel free to change the text here and there to better represent your business and brand identity. Without further ado, let’s check the templates out:
1. The complimenting message
Dear [employee name],
Welcome to the [company name] family!
We’re thrilled to have someone with your [personality trait 1, personality trait 2, and personality trait 3] on our team. We know you’re going to do amazing things as a [role], and we can’t wait to see you in action.
We hope you’re as excited as we are about your first day on [date]. [Human resources representative/team contact] is looking forward to welcoming you. Please meet them at [time] in the front lobby of our main office at [address].
You’ll spend the first day meeting the team, setting up your workspace, asking questions, and filling out some forms.
You only need to bring your smiling self, your driver’s license/identification card for paperwork, and some snacks. Your team is excited to take you out to lunch on the first day.
We’re looking forward to getting to know you better! Please don’t hesitate to email me at [email address] if I can answer any questions or support you in any other way.
Sincerely,
[Sender’s signature]
2. The top talent message
Dear [employee name],
Welcome to [company name]!
We’re delighted that you’ve chosen to use your extraordinary talent in [talent area] to take our work to new heights. We can’t even begin to list all the ways your skills will be invaluable to our company mission.
We want to make sure your first day goes as smoothly as possible. Here are some key things you should know:
- When: [Start date and time]
- Where: [Company address, including parking details and specific welcome location]
- Who: [Name of the human resources representative, manager, or co-worker responsible for greeting the new employee]
- What: [Summarize their first-day activities]
In the meantime, we encourage you to check out [company website url] to do some reading about your team and our work.
Please don’t hesitate to email me at [email address] if I can answer any questions or support you in any other way.
Sincerely,
[Sender’s signature]
3. The Extensive experience message
Dear [employee name],
Welcome to the team!
I speak for the entire [company name] when I say your extensive experience in [skill sets or industry] will be critical to our success in [relevant company goal or mission area]. We’re confident you’re going to make our work better, and we’re so happy you’ve chosen to join us.
Your first day with us will be [date]. Most people on the team arrive around [time].
Plan to meet the team, sit in on several important meetings, and dive into your core objectives with [direct manager].
As a first step, you’ll meet [contact name] in [office location] for a brief welcome and tour.
Contact information:
[Office address] [Office main phone number] [Manager’s main phone number] [Manager’s email] [Company website]
We’re all looking forward to meeting you and kicking off years of productive collaborations!
Best wishes,
[Sender’s signature]
4. The impressive accomplishments message
Dear [employee name],
We’re absolutely thrilled you’ll be joining [company name]. Your past accomplishments — [specific examples if applicable] — are a testament to your talent and perseverance. We can’t wait to see what you’ll achieve as part of our team.
We look forward to welcoming you in person on your first official day of work, [date]. [HR/team contact name] will be ready to greet you at [time] in the front lobby of our main office at [address].
Our office is equipped with [amenities]. Feel free to bring anything else you need or want.
We’re so eager to get to know you better! Please don’t hesitate to email me at [email address] if I can answer any questions or support you in any other way.
Cheers,
[Sender’s signature]
5. The cultural fit message
Dear [employee name],
Welcome to the [company name] family!
We’re so pleased you’ve decided to join us. Everyone you met during the interview process was absolutely blown away by the extent to which your personality and values align with the aspects of our culture we hold most dear.
We can’t wait to share more of our culture with you as we get to know you better. We’re also looking forward to welcoming you on your first day, [date].
[HR contact/manager] will reach out soon with additional details about your itinerary, important addresses, key contacts, and more.In the meantime, we encourage you to check out [company website url] to read about your team and our work. Please don’t hesitate to email me at [email address] if you have any questions or need anything at all.
Warmest wishes,
[Sender’s signature]
6. The classic manager’s message
Dear [employee name],
Welcome to [company name]!
I’m so thrilled you’ve decided to join our team. I know your talent for [specific talent] and also your [adjective] personality will be invaluable to our team dynamic as well as the goals we share.
You may begin using your new company email address [email address] by visiting this [link] and entering this temporary passcode [temporary passcode].
You will find in your new inbox an invitation to join our [company-wide communication tool]. We encourage you to sign in and start checking out announcements and relevant threads.
Here is some additional information to help you get oriented before your first day on [date].
- [Link to company policies, including regular business hours and dress codes]
- [Link to first week / first-day itinerary]
- [Link to digital employee handbook]
- [Link to company website]
Please feel free to replay or message me on [company-wide communication tool] with any questions, thoughts, or concerns. (Or even if you just want to say “hi!”)
Sincerely,
[Manager’s signature]
[Manager’s contact information]
7. The remote employee message
Dear [employee name],
Welcome to [company name]!
I’ve been bragging about your [specific talent], [specific trait], and [specific skill] to the team, and they — like me — cannot wait to start working with you officially on [date].
As you know, our team is fully remote, so we would love to get on a Zoom call at [time] on your first day to officially welcome you to our “office.”
We all use [specific communication tools] to stay in touch. I’ve sent invitations to your email address, [email address]. While it’s certainly not required, please feel free to sign on before your first day to get oriented and even chat with the team.
Here’s some additional information to help you get oriented:
- [Link to team biographies]
- [Link to company policies, including regular business hours and dress codes]
- [Link to first week / first-day itinerary]
- [Link to digital employee handbook]
- [Link to company website]
I’m almost always online! Feel free to email or message me about anything at all.
Cheers to the start of a new adventure!
[Manager’s signature]
[Manager’s contact information]
8. The “CC the team” message
Dear [employee name],
A giant welcome from your new team at [company name]!
As you’ll see from the big list of CCs, we all wanted to be a part of welcoming you into the family. We cannot wait to start working with you officially on your first day, [date].
I have to say you are at a slight disadvantage. We all know a lot about you, including your [personal facts about the new hire]. However, you have yet to learn anything about us!
We’ve decided to fix that immediately. We made a cheat sheet [link to the document with team info] to help you learn a little bit about everyone. Now, we’re not saying you HAVE to read it, but we will tell you we’re going to kick off your first day with a few rounds of icebreaker quizzes from Quizbreaker.
We promise it will be fun; you’ll learn a little bit about us and we’ll learn a little bit about you.
We’re all looking forward to it! We’ve invited you to join our [team channel/thread on communication hub].
We’re happy to have you jump into the conversation whenever you’re ready.
Once again, welcome! We can’t wait to get to know you.
[signatures of every team member]
9. The family welcome message
Dear [employee name],
Welcome to [company name]!
We’re so thrilled you’re going to be part of our team. We understand that starting a new position and getting to know tons of new people can be overwhelming. To help you get a sense of who we are and everything we stand for, we’ve compiled a welcome package of company memories, stories, and successes for your browsing pleasure.
We can only hope all you see will get you as excited to join us as we are to welcome you!
- [Link to company photo album]
- [Link to team member biographies]
- [Link to about us page]
- [Link to press releases]
- [Link to mission/values page]
- [Link to leadership presentations]
Please feel free to email or message me on [communication tool] with any questions, concerns, or thoughts you have!
We’re all looking forward to making memories with you!
[Sender’s signature]
[Sender’s contact information]
10. The peer-to-peer message
Dear [employee name],
Greetings from your new co-workers at [company name]!
We’ve heard a lot about you! We know you’re amazing at [specific talent]. We know you have a [adjective] personality. We know we’ll be impressed with your incredible [specific skills].
We thought it would only be fair to let you know a few things (a.k.a. secrets) about us.
- 3-5 things you want the new co-worker to know about your team, for example:
- We have a radical policy of acceptance and support. (So get ready to be your true self OR ELSE!)
- We share gratitude once a week.
- Wednesday = falafel day. (No exceptions)
- We eat together AT LEAST once a week.
We’ve invited you to join our [team channel/thread on the company communication tool]. Feel free to jump into the conversation whenever you’re ready.
Once again, welcome! We can’t wait to get to know you.
[signatures of every team member]
10 Simple New Employee Welcome Text Message Templates
In this section, I added some short but effective text messages that will get the job done. You can use these simple messages to welcome your new team member on social media. You can also add them to your own template and boast your welcome message email or letter.
- We are happy to have you among us. On behalf of all the members and the management, we would like to extend our warmest welcome and good wishes!
- Welcome to the team! We are thrilled to have you at our office. You’re going to be a valuable asset to [company name], and we can’t wait to see all that you accomplish.
- The entire team of [company name] is thrilled to welcome you on board. We hope that you’ll do some amazing work here with us!
- Lots of positive vibes for becoming a part of our growing team. Congratulations and welcome on behalf of all the members. We are all happy and excited about your inputs and contribution to our company.
- We just heard that our company hired an excellent new employee to join our team, and guess what? That’s you. Welcome aboard!
- Congratulations on being part of the team! The whole company welcomes you, and we look forward to a successful journey with you! Welcome aboard!
- A big congratulations on your new role! On behalf of the members and supervisors, we would like to welcome you to the team. We are delighted and excited about working as a team starting from [date].
- A warm welcome to the office! Your remarkable skills will be a great addition to our team and [company name]. We look forward to a mutually beneficial relationship with you!
- Congratulations on being a part of our dynamic team! The entire office at [company name] welcomes you, and we hope to have a long journey together.
- We love to form a team and work with enthusiastic, creative people and have a great learning attitude. We know you’ll fit the bill perfectly. It’s great to have you with us. Warmest welcome!
Final Thoughts
Having a new member in your team and expanding your business is fun and exciting. Gather your team and make sure everyone is feeling the hype you are. Welcome your new employee and ensure that they know how happy you and your team members are for having them. Sending welcome messages is a great way to make your new employees feel appreciated because the message is the first thing they hear from you. The most important thing about a welcome message is to get the new employee excited to work with you.
Remember, every new employee only gets one first day. Make that count!