RTDR0003 – Declaration of Service by Tenant in Alberta

This form (RTDR0003) is a Declaration of Service by Tenant for use within the Residential Tenancy Dispute Resolution Service (RTDRS) in Alberta. It is designed to record the details of how a tenant served the application form and associated documents (e.g., evidence package, Notice of Telephone Hearing) to the landlord or respondent. The form requires the tenant to detail the method of service, which can include personal delivery, service at the registered office of a corporation, service on a director, manager, or officer of the company, email, registered mail, or as directed by the RTDRS. It also requires identification of the documents served, the date of service, and verification of service delivery. This document is essential for ensuring procedural fairness and compliance with the RTDRS Rules of Practice and Procedure, under the authorization of section 33(c) of the Freedom of Information and Protection of Privacy Act.

Filling out this form is a crucial step in the Residential Tenancy Dispute Resolution Service (RTDRS) process in Alberta. This guide will walk you through each section to ensure you complete the form accurately and thoroughly.

1. Respondent and Applicant Information

• Respondent: This is the landlord or property management company you are filing the dispute against.
• Applicant: This refers to you, the tenant, initiating the dispute.

Enter your name (as the applicant) and the respondent’s name clearly.

2. RTDRS Case No. and Parties Involved

Fill in the RTDRS case number provided to you after filing your application. Include the names of all tenants (applicants) and landlords (respondents) involved in the case.

3. Declaration Details

You must declare how you served the respondent with the necessary documents. These documents include the application form, the Notice of Telephone Hearing, and any evidence package related to your case. You will specify:

• The date you filed the application with RTDRS.
• The date the Notice of Telephone Hearing was issued.
• Details of the evidence package, including the range of items numbered and total pages.

4. Methods of Service

Specify the method by which you served the documents to the respondent. Options include:

• Personally: Indicate if you delivered the documents in person, including the date, time, and address where the service took place.
• By Service at Registered Office: If you left the documents at the respondent’s registered office, provide the address, date, and time.
• By Service on a Director, Manager, or Officer of the Company: For corporate landlords, indicate if you served a company official directly.
• By Email: If you used email, note the email address used, the date sent, and attach any delivery confirmation as Exhibit “A”.
• By Registered Mail: Indicate if you sent the documents via registered mail to the official address. Attach the Canada Post receipt as Exhibit “A” and the acknowledgment of receipt as Exhibit “B”.
• As Directed by RTDRS: If you were instructed to serve the documents in a specific manner by RTDRS, detail the method, date, and time of service. Attach the Substitutional Service Order as Exhibit “A”.

5. Declaration and Signature

After filling out the details of the service, declare the information provided is true by signing the form. Ensure you fill in the date correctly.

Additional Tips

• Double-check all entered information for accuracy.
• Keep copies of all documents served and any receipts or confirmations of delivery.
• If multiple respondents were served in different manners, use a separate Declaration of Service form for each.