RTDR12006 – Evidence Table of Contents in Alberta

The “RTDR12006 -Evidence Table of Contents” form is designed for use within the Alberta Residential Tenancy Dispute Resolution Service (RTDRS). It provides a structured format for parties to list and organize evidence they intend to submit as part of a tenancy dispute case. Key features include fields for the case number, full name, and contact information of the submitting party (applicant or respondent), along with a detailed description of each piece of evidence and corresponding page numbers. This form ensures a streamlined process for evidence submission, especially when more than 30 pages of documents are involved. It encourages efficient review by avoiding duplication of evidence, thereby potentially reducing hearing delays. The personal information collected through this form is protected under the Freedom of Information and Protection of Privacy Act, emphasizing the confidentiality and security of the submission process.

Filling out this form is a critical step in preparing your case. This guide will walk you through the process to ensure that your submission is complete and complies with the RTDRS requirements.

Before You Start

• Gather all the evidence you plan to submit in your dispute case. Remember, this form is necessary if you are submitting more than 30 pages of evidence in total.
• Organize your evidence in a logical order. This could be chronological or grouped by the type of evidence (e.g., agreements, inspection reports, communication logs).

Filling Out the Form

1. RTDRS Case Number: Start by filling in the case number assigned to your dispute. This is crucial for matching your evidence to the right case.
2. Full Name: Enter your full legal name.
3. Address for Service: Provide the address where you can receive official communications regarding your case.
4. Applicant or Respondent: Indicate whether you are the applicant (the party initiating the dispute) or the respondent (the party responding to the dispute).
5. Contact Information: Fill in your city, province, postal code, phone number, and email address. This ensures the RTDRS can contact you if needed.
6. Description of Document: For each piece of evidence, describe the document type or content briefly (e.g., “Tenancy Agreement”, “Inspection Report”).
7. Page Number(s): Assign page numbers to each piece of evidence. If you’re submitting additional evidence later, start numbering from where the last submission ended.
8. + Item / – Item: Use these fields to add or remove items from the table of contents as necessary.
9. Date and Print Name: Once all evidence is listed, date the form and print your name at the bottom.

Tips

• Evidence Organization: The example given in the form suggests grouping similar documents together (e.g., pages 1 to 6 for the Tenancy Agreement). This helps in maintaining a clear and logical flow of evidence.
• Avoid Duplicates: Do not submit evidence already provided by either party for this case number. Duplicating evidence can lead to delays in the hearing process.
• Privacy and Security: The personal information collected is for verifying the identity of the person submitting evidence and is protected under privacy laws.

After Filling Out the Form

• Double-check all the information for accuracy.
• Submit the completed form along with your evidence as directed on the RTDRS website or through the contact information provided on the form.

By following these steps and ensuring your evidence is well-organized and clearly documented, you can help streamline the resolution process of your tenancy dispute.