Request for Hearing Recording

The “Request for Hearing Recording” form is for requesting an audio recording of a hearing from the Landlord and Tenant Board (LTB), specifying that such recording is typically available for a fee and should be requested within ten years of the hearing date. It outlines the information required from the requester, including personal details and hearing information, payment options for the recording fee, and notes on the delivery and format of the recording.

To fill out this form, follow these steps carefully:

Requester’s Information Section

1. Name: Write your full legal name as it appears on your identification documents.
2. Address: Provide your complete mailing address, including any unit number, street address, city, province, and postal code. This is where the Landlord and Tenant Board (LTB) will mail the hearing recording.
3. Phone Number: Enter a contact phone number where you can be reached. Include the area code.
4. Check the appropriate box: Indicate whether you are the landlord, tenant, representative, or other. Choose the one that best describes your role in relation to the request.

Hearing Information Section

1. File Number: Enter the file number associated with the hearing. This can typically be found on any official documents related to the hearing.
2. Hearing Date(s): Provide the date or dates of the hearing. Ensure accuracy to help locate the recording.
3. Hearing Location: Indicate the location where the hearing took place. This could be a city or specific office of the LTB.

Hearing Recording Fee Section

• Number of copies required: Indicate how many copies of the hearing recording you are requesting. Multiply this number by $16.15 to calculate the total fee. Fill in both the number of copies and the total amount payable.

Payment Information Section

Choose one of the following methods to pay the hearing recording fee and provide the necessary details:

• Online Payment: If you have paid online, enter the Receipt Number. You must also email the receipt to LTBpayments@ontario.ca as proof of payment.
• Money Order or Certified Cheque: Make your money order or certified cheque payable to the “Minister of Finance.” Ensure the correct amount is included.
• Credit Card: If paying by credit card, complete a separate Credit Card Payment Form and submit it with your request.

Final Steps

• Requester’s Signature: Sign your name in the space provided. This indicates that you have provided truthful information and agree to the terms.
• Date: Enter the current date to confirm when you completed and submitted the form.

Important Information to Note

• The LTB records hearings digitally using the WAV file format. Ensure you have access to a computer with a sound card and appropriate software (e.g., Windows Media Player) to play the WAV file format.
• After submitting the form along with the payment, expect to receive the hearing recording within two weeks, though it may take longer in some cases. If the hearing was not recorded, your payment will be returned or refunded.

Make sure to double-check all the information for accuracy before submitting the form to ensure a smooth process in obtaining the hearing recording.