Schedule of Parties for Multi-Tenant Applications in Ontario

The document is one of the tenant applications titled “Schedule of Parties for Multi-Tenant Applications,” designed to collect details from various parties involved in multi-tenant living situations, including tenants, landlords, subtenants, superintendents, and landlords’ agents. It requests information such as names, addresses, phone numbers, and requires signatures from tenant representatives. The form emphasizes the importance of providing contact information for tenant representatives and mentions that the Landlord and Tenant Board collect this information as per specific regulations, highlighting the procedure for keeping certain records confidential.

Filling out this form is an important step for tenants and landlords in Ontario to formally document the involved parties in a multi-tenant situation. Here is a step-by-step guide to help you fill out this form accurately:

1. Party’s Information

• Party’s Name and Address: This section is divided into different roles such as Tenant, Landlord, Subtenant, Superintendent, and Landlord’s Agent. You need to fill in the details for the relevant parties involved. This includes both the first and last names, and the full address (street address, unit/apt./suite, municipality, province, and postal code).

2. Contact Information

• Day Phone Number: Provide a phone number where you can be reached during the day. Include the area code.
• Evening Phone Number: If different from the day phone number, provide an additional number for evening contact.
• Fax Number: If applicable, include a fax number for receiving documents.

3. Signature and Date

• Important: If you are filling this form as a tenant, you must sign this section of the form to validate the information provided. The date should be filled in with the format dd/mm/yyyy.
• If you are a representative signing on behalf of a tenant (for instance, if you are a lawyer, family member, or friend who has been given the authority to act on behalf of the tenant), you must also provide an additional sheet attached to this form that includes your name, mailing address, phone number, fax number, and email address.

4. Additional Notes

• Privacy and Confidentiality: The form also outlines the rights of the Landlord and Tenant Board to collect this information under specific legislative acts and mentions the process for those wanting to keep their records confidential.
• Delivery Method: This section is for office use only and will be filled out by the administrative staff to indicate how the form was received (e.g., in person, mail, courier, email, e-file, fax).

Tips for Completing the Form

• Print or Type in Uppercase: For clarity and legibility, either print your answers in uppercase letters or type them if the form is fillable electronically.
• Double-Check Information: Ensure all information provided is accurate and current, especially contact information.
• Attach Required Documents: If you are signing as a representative, do not forget to attach the required sheet with your details.
• Keep a Copy: After submitting, keep a copy of the form for your records.

This form serves as a critical document for both tenants and landlords in managing and resolving multi-tenant applications and disputes. Completing it accurately ensures that all parties are properly documented and that their rights and responsibilities are recognized by the Landlord and Tenant Board.