Form 9 – Repair Letter – Massachusetts Courts

The Form 9 – Repair Letter is designed for tenants to formally request repairs from their landlord. The layout of the form 9 includes the following sections:

1. Your Name: Space to fill in the tenant’s name.
2. Your Address: Space to fill in the tenant’s address.
3. Date: A crucial section to enter the date when the letter is written.
4. Landlord’s Name: Space to fill in the landlord’s name.
5. Landlord’s Address: Space to fill in the landlord’s address.

Content of the Letter

• Introduction: The letter begins with a greeting to the landlord.
• Issue Description: A section where the tenant specifies the date the issue began, such as a leaking pipe under the kitchen sink, and notes prior notification of the issue.
• Request for Action: The tenant requests the landlord to inform them about the repair schedule to accommodate it.
• Contact Information: The tenant provides their home and work phone numbers for contact.
• Closing: The letter ends with a space for the tenant’s signature.

This form ensures that tenants provide all necessary information in a structured manner to facilitate timely repairs by the landlord.

Follow these steps to correctly fill out this form:

1. Your Name

Enter your full name in the designated space at the top of the form.

2. Your Address

Fill in your complete address, including street name, city, state, and ZIP code.

3. Date

Write the current date in the space provided. This is important as it indicates when the letter was written.

4. Landlord’s Name

Enter your landlord’s full name in the designated space.

5. Landlord’s Address

Fill in your landlord’s complete address, including street name, city, state, and ZIP code.

6. Description of the Problem
   • In the space provided within the body of the letter, indicate the approximate date when the issue (e.g., leaking pipe under the kitchen sink) began.
   • Mention that you have previously notified the landlord about this issue but have not received a response regarding the repair schedule.

7. Contact Information

Provide your phone number(s) where you can be reached. Include both home and work numbers if applicable.

8. Signature

At the end of the letter, sign your name in the space provided to validate the request.

By following these steps, you will ensure that all necessary information is included, making it easier for your landlord to address and resolve the repair issue promptly.